To Do – Drag non-urgent emails and emails that will require more than a three-minute response into your to-do folder. They’re either urgent or can be handled quickly (in three minutes or less). Inbox – The only emails that stay in your inbox are those that you should answer immediately. When new emails arrive, move them to the appropriate folder: Now you have four folders for incoming emails, and you can use all four to manage your tasks and keep your inbox clear. Repeat to create a "Follow Up" subfolder under the To-Do folder. The first is a "To Do" folder, and the second and third are subfolders called "Follow Up" and "Someday." These loosely follow the Getting Things Done® or GTD® methodology of organizing tasks.ĥ. To do this, create three new folders under your inbox folder. We're going to use these folders to do email triage, organize the messy inbox, and overcome email overload. Many people use the folder structure for archiving emails, but folders are also a great way to manage incoming emails as tasks and get them out of your inbox view. In Outlook 365, you can create a structure of folders for organizing emails. Move Complex and Non-Critical Emails Into a To-Do Folder note: Some of the features here apply to Microsoft's email service,, but most of them are for the version of Outlook that comes with Office 365. Take advantage of these sometimes-overlooked features in Outlook 365 to better organize your emails and start focusing on more important tasks.Įd. If you need help with your HostPapa account, please open a support ticket from your dashboard.There’s good news: achieving Inbox Zero doesn’t have to be a rare occurrence.
How to set up folders in outlook how to#
How to recover deleted contacts in Outlook.How to use contact categories in Outlook.How to create and use contact groups in Outlook.Select the contact list in the Address Book drop-down list.įor more information about Outlook contacts, check out the following articles in the HostPapa knowledge base :.How to send an email to a contact in a contact list Select and drag the contact list from the default My Contacts group to the new group.For example, we could create a folder group called Personal to include the Family contact list and another list called Friends. You can add another layer of organization by creating folder groups for your contacts. When you’re done entering the contact details, click Save & Close. Next, click New Contact and add the contact details. To create a new contact in your contact list, click the Home tab and select the contact folder in the Navigation Pane. To add an existing contact to a contact list, select and drag it to the contact list folder. How to add contacts to an Outlook contact list Add the email addresses for the contacts you would like to add to the contact list.Note : If using, you will need to select this from the drop-down menu. To learn more about Outlook contact groups, check out our Knowledge Base article How to create and use contact groups in Outlook. Contact groups used to be called distribution lists. Contact groups – Contact groups are used to send emails to all group members at once.Contact lists – Contact lists are a way of organizing contacts to make them easier to find.Before we show you how to create and manage contacts Outlook contact lists, let’s look at the difference between contacts lists and groups. Note : Contact lists are different from contact groups. In this article, we’ll show you how to create and edit contact lists. If you have many contacts, you may find it helpful to organize them into separate Outlook contact lists, such as a Family list, Business list, or Classmates list.